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Digitising Content: Google Classroom + Google Drive + 20x student online portfolios

Digitising Content: Google Classroom + Google Drive + 20x student online portfolios

Ingredients

• Teacher setting up standard session as Session Creator
• 20x student portfolios built in Google Slides, submitted into Google Classroom.

Equipment

• PC / Laptop (Internet connected)
  • Access to Google Classroom and Google Drive

Recipe

Check out this blog post about using online Digital Portfolios.

1. Access the Portfolios in Google Drive

1. Navigate to Google Classroom:
   1. Log in to Google Classroom and locate the assignment where students have submitted their portfolios (Google Slides).
2. Open the Portfolios:
   1. Open each student’s Google Slides portfolio to ensure it is complete and correct.

2. Check and Adjust Sharing Settings

1. Open Google Drive:
   1. Locate the Google Slides files (portfolios) in your Google Drive, typically in the “Classroom” folder.
2. Set Sharing Permissions:
   1. Right-click on each portfolio file.
   2. Select Share.
   3. Set the sharing permission to “Anyone with the link can view” or restrict to your organisation as appropriate.
   4. This is essential to ensure that all viewers can access the portfolios via RM Compare.
3. Verify Access:
   1. Test the link in an incognito or private browser window to ensure it works without requiring a login.

3. Collect Portfolio Links

1. Obtain the Shareable Link:
   1. For each portfolio, click Share and copy the shareable link.
   2. Paste each link into a document for reference (e.g., a Google Doc or spreadsheet).
2. Organise the Links:
   1. Assign a clear name to each link (e.g., Child1_Portfolio, Child2_Portfolio).

4. Prepare for RM Compare

1. Open RM Compare on Your PC:
   1. Log in to your RM Compare account as the Session Creator.
2. Create or Open a Session:
   1. Start a new session or open an existing one where you want to add the portfolios.

5. Add Portfolio Links as Web Items

1. Add Items as Webpages:
   1. Click Add Items or the equivalent upload button.
   2. Choose the option to add a webpage or web link (not to upload a file).
   3. Paste the shareable link for each portfolio.
2. Repeat for All Portfolios:
   1. Add all 20 portfolio links as separate web items.

6. Quality Assurance (QA)

1. Review Portfolio Access:
   1. Open each portfolio link within RM Compare to ensure it loads correctly and displays all pages.
2. Review Items for Quality and Content:
   1. Check for Inappropriate Content:
      1. Carefully review each uploaded item to ensure it does not contain any inappropriate content.
   2. Check for PII (Personally Identifiable Information):
      1. Ensure that no items contain sensitive data such as full names, addresses, or other personal information that should not be shared.
3. Check Item Orientation:
   1. Use the Rotate Feature:
      1. If any item is upside down or sideways, use the “Rotate Items” feature in RM Compare to correct the orientation for easier viewing and assessment.
4. Confirm QA Completion for Each Item:
   1. After you have completed all checks for an item, use the QA functionality to confirm that QA is complete.
   2. Click the relevant QA button for each item to record and audit that it has been checked.
   3. This is essential before running the session, as items cannot be removed or added once the session starts.

7. Removing and Re-adding Items

1. Remove an Item:
   1. In the session, select the portfolio link you wish to remove.
   2. Click Remove or Delete (follow on-screen prompts).
2. Re-upload an Item:
   1. Adjust sharing settings or correct the portfolio as needed.
   2. Obtain a new shareable link.
   3. Add the corrected portfolio as a new web item.
   4. Repeat all QA checks (content, PII, orientation, naming) for the re-uploaded item.
   5. Confirm QA completion by clicking the QA button for the re-uploaded item.

7. Final Checks

1. Confirm All Items:
   1. Double-check that all 20 items are present and correctly named.
2. Confirm QA Completion:
   1. Ensure that the QA button has been used for every item, recording that all checks are complete.
3. Save Your Session:
   1. Ensure your session is saved before exiting.

Tips for Success

• Consistent Naming: Use clear, consistent names for each item to avoid confusion—now done directly in RM Compare before the session runs.
• Quality and Safety First: Always check for inappropriate content and PII before sharing or assessing.
• Correct Orientation: Use the rotate feature to ensure all handwriting is easy to read.
• QA Completion: Always confirm QA is complete for each item before running the session.